The Traffic Coordinator (TC) is a liaison between our internal departments, and is responsible for coordinating the flow of projects from conception to completion, working closely with the Senior Project Manager as well as the account, creative, and production departments to ensure timely delivery of error-free final files.

REPORTS TO:

Sr. Project Manager

DIRECT REPORTS:

No

DEPARTMENT:

Project Management

FLSA:

Exempt

Accountabilities:

  • Ensure on-time delivery of creative materials to vendors in conjunction with Sr. Project Manager
  • Ensure work flows efficiently through the agency from initiation to delivery
  • Manage documentation of project reviews/feedback/approvals
  • Ensure creative materials are built to specifications

TASKS

  • Be the communications hub between all agency team members who may touch an assigned account/project
  • Gather all required information from account team(s) to fully understand each project prior to providing briefs to creative/production team to begin work
  • Review creative briefs and ensure they are complete prior to providing to creative/production team to begin work
  • Route creative materials for internal review and approvals
  • Maintain agency projects status sheet
  • Identify conflicts, risks, delays or any other unusual situations and work to resolve or escalate issues when necessary
  • Obtain deadline extensions, when necessary, in an effort to limit disruption and keep projects on track
  • Issue and maintain ISCI codes log
  • Prepare furnishing lists including sizes, deadlines/insertion lists and traffic contacts
  • Submit instructions for radio and TV traffic and confirm receipt
  • Submit final print and outdoor creative materials to vendors and confirm receipt
  • Purchase artwork for creative materials
  • Maintain job jackets and archive project files

PERFORMANCE METRICS

  • Internal timelines kept on track
  • Creative delivered to vendors on time
  • Creative materials routed, reviewed and approved by all departments prior to release
  • Delivery of error-free materials to vendors

Qualifications:

Education

  • Bachelor’s degree

Experience

  • Entry level. 1+ years agency experience preferred, but not required
  • Have the ability to manage multiple, large projects in a fast-paced, ever-changing, deadline-driven environment
  • Can-do attitude to get the job done, no matter what

Skills

  • You are able to work under pressure, at a quick pace and meet tight deadlines
  • You possess excellent organizational and communication skills with a diplomatic touch
  • You have a sense of urgency, prioritization, tenacity and are detail oriented
  • You have the ability to establish and build productive relationships with diverse personalities
  • Proficient in MS Office applications (including Microsoft Project) and Adobe Acrobat Professional.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

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